FAQ’s Profilemanagement

If there is an employee photo in the employee database, it will be displayed automatically. It can also be added to the image by clicking on the pen (mouse over) or removed by clicking on the trash can.

Since our profiles are the basis for applications to customers, it is advisable not to post any fantasy, holiday or cartoon characters here. to insert

Clicking on the pen opens a window with the buttons „Cancel“ or „Choose file“, here you can upload your own picture to the profile.

Valid formats: .jpeg', '.jpg', '.png'

An existing CV can be transferred to ProfileMap by clicking on „CV“ (currently .docx and .pdf are supported). It can be dragged and dropped into the profile or integrated into ProfileMap with „Upload“. Skills and languages recognized by the system are then displayed in a subsequent window; they can also be deleted here by clicking on the trash can symbol. Clicking on „Done“ saves the information in the profile.

A large selection is already stored in the Competences area. A personal selection can be made by clicking on the pen next to the „Competences“ title. The pen is only visible when the mouse pointer is in the skills area.

Clicking on the pen opens the „Edit skills“ window, with all skills listed so far in the knowledge base being selectable with sub-assignments in the left part. If the mouse pointer is moved to a suitable object, an „Add“ button appears behind it, which transfers the selection to the right-hand part of the window. A red point is automatically assigned to the selected skill (= basic knowledge), the user can then assign a different knowledge selection of up to four points (= expert).

The display of the skills can be displayed variably:

• „BSU“ button (default): Skill categories and skills applicable to the respective business unit
• „All“: for all skills across all units

Clicking on the paper sheet symbol with the arrow opens a window in which you can choose a short profile or a long profile. Clicking on the respective symbol image opens another page where you can make a selection from templates. A template can also be called up specifically via the “Search for templates” field. The “Business units” field shows the business unit or company to which you belong. If you are looking for specific skills for project participants, you can also select other business units here (e.g. project managers).

On this page, the respective list of templates can be called up without leaving the page by changing “Type” from long to short profile.

Clicking on “Next” opens the next page, which is used to select specific profile data. Skills, projects, professional experience and specializations can be selected as required. Click “Next” on the last page to hide customer names.

If you cannot find competencies, you can use the „Search“ field to display them. If the competence you are looking for is still not available, a data record can be added via „Suggest“.

• exact skill description,
• explanatory web address and
• short description

be entered. This record is then checked (see 2.1 Suggested skills: skills)

If you accidentally created a competence, you have to go to “Competences” (pen), “Edit competences” and “Existing competences”.

There the competence can be removed via the trash can symbol (mouse over in front of the competence points) and the action can be confirmed with „Done“.

Access is via “Competences” (pen), “Edit competences” to “Existing competences”. There you can click on the points to change them, add them or remove them. The action is confirmed with „Done“.

A choice of languages should be made when one has at least basic knowledge of them. To do this, click on the pencil symbol next to „Languages“. In the „Edit languages“ window in the „Knowledge base“ area on the left, a language can be transferred to the „Existing languages“ area on the right with „+ Add“. It is also possible to enter a language you are looking for in the search field under „Knowledge base“ and have it displayed.

If you have selected a language by mistake, it can be removed again in „Available languages“ by clicking on the trash can icon (mouse over behind the language).

Note: So-called dead languages such as Latin and dialect should be used.

As soon as the selected languages are transferred to „Available languages“, the knowledge of the respective language can be noted there (click on the points):

• languages are marked as mother tongue = „NATIVE“ with four dots
• Three points are to be chosen if you have good knowledge and fluent use of the language
• two points for general knowledge
• one point for basic knowledge

Sorting is carried out by the system based on the points awarded, mother tongues are always at the top.

Access is via Languages (pen), Edit Languages to Existing Languages. There you can click on the points to change them, add them or remove them. The action is confirmed with „Done“.

Clicking on „+ Add“ opens the „Add entry“ window. There you can choose from the stored degrees. In addition, the start and end of the training (or tick „until today“), if applicable, a special subject and the corresponding training facility must be specified.

If you check “Pin in profile”, this degree will be displayed in the personal data, so the highest-ranking degree should always be pinned.

A pen for changes and a trash can for deletions appear next to the respective entry when you mouse over it.

In principle, only certificates obtained through an examination may be entered (example: university certificates). The specified certificates must be presented as a scan to the assistant.

Clicking on the pen next to “Certifications” (mouse over) opens the “Edit Certificates” window. The appropriate suggestion can be selected from the certificate database. With mouse over, the field „Year“ is displayed, in which the graduation year is selected and accepted by clicking on the „+ Add“ button.

The following language certificates can be selected in the Certificates section:

• A1 Language certificate - German
• A2 Language certificate - German
• B1 Language certificate - German
• B2 Language certificate - German
• C1 Language certificate - German
• C2 Language certificate - German
• A1 Language certificate - English
• A2 Language certificate - English
• B1 Language certificate - English
• B2 Language certificate - English
• C1 Language certificate - English
• C2 Language certificate - English

Depending on the selection, the relevant issuer (e.g. "Cambridge") can be entered under "Issuing organisation". You can also upload the language certificate obtained and enter a date of issue.

If a language is missing, please create a suggestion.

Incorrectly or incorrectly entered certificates can be removed in the „Available certificates“ field by clicking on the trash can icon.

If you cannot find certificates, you can display them using the „Search“ field. If the certificate you are looking for is still not available, you can use „Suggest“ to add a data record

• exact certificate designation,
• explanatory web address and
• short description

be entered. This record is then verified (see 2.2 Suggested Capabilities: certificates).

Mouse over displays information on what these fields are used for.

We generally use it to enter a date of birth in the format “01.01.1980”, as only the year (here: 1980) appears when the profile is exported.

Information about the person themselves can be entered in the text field. (e.g. professional experience)

The official project name must be entered in the “+Add” window.
In the next field “Client” you can search for existing customers. If the customer is not yet known, the message “No data available for ......” will appear and you can click on “->Suggest” to forward the customer suggestion with customer name, customer URL and short description (all preferably from the Internet) to a data curator by clicking on “Suggest”. The suggestion is then checked and approved or rejected.

In the next field, “Job roles”, you can search for existing job roles or suggest new job roles in the same way as for customers.

The “Start” and “End” fields are maintained with the period of the project assignment. If the project assignment is still running, the “Still Active” checkbox can be selected.

A short description (relevant for short profiles) and a description (relevant for long profiles) can be entered. Competencies can be added from the description by clicking “+ Add competencies”. The “Add competencies” dialog opens. Possible competencies are suggested from the description entered. (“Suggested skills” area) You can also search for skills from the ontology (“Knowledge database” area). To select the competences, they are transferred to the “Selected competences” area via arrow buttons.

As described in Data curation - Suggesting new terms, new suggestions can then also be submitted, which must be checked by a data curator.

The project can be saved by clicking on “Save”.

In addition to the customer name and the official project name, role, start and description are necessary entries.

The role should be off the steps

• Junior
• Senior
• professional
• Expert

to be chosen.

The beginning and end of the project can be filled with a stored calendar. The full month is always displayed, even if a project starts or ends in a month. „To date“ should be ticked for the last/current project.

A meaningful short summary of the project goals should be entered in the description, in language the general project language. DE for German and EN for English are available.

By clicking on „Next“, skills and languages that are important for the respective project can be entered in the next window. You will then be accepted by clicking on „Done“.

An entered project can be changed by clicking on the pencil symbol or deleted by clicking on the trash can symbol.

Changes to projects can be made by clicking on the pencil symbol. The pencil symbol appears when you move the mouse pointer (cursor) over the project to be changed.

Click on “+ Add” to open the “Add a new focus area” window. An entry can be made in the “Description” field (e.g. quality) and a language can be selected (tabs). With “Add competencies”, the system provides a selection from the skills database (ontology). The “Add competencies” dialog opens. Possible skills are suggested from the description entered. (“Suggested competencies” area) You can also search for skills from the ontology (“Knowledge database” area). To select the competences, they are transferred to the “Selected competencies” area via arrow buttons.

As described in Data curation - Suggesting new terms, new suggestions can then also be submitted, which must be checked by a data curator.

If all the necessary information is available, the key skills are accepted by clicking on “Save”.

An entered competence focus can be changed by clicking on the pencil icon or deleted by clicking on the trash can icon.

When the “Work Experience” heading is highlighted, clicking “+ Add” opens an “Add Work Experience” window.

Must enter a role, she should be out of the steps

• Junior
• Senior
• professional
• Expert

to be chosen.

In the next field „Company“ enter the official company name, then start and end date of the activity for this company (or tick „until today“), if necessary a short description and the company language.

If all the necessary information is available, the professional experience is accepted by clicking on „Done“.

An entered professional experience can be changed by clicking on the pencil symbol or deleted by clicking on the trash can symbol.